how to apply for extenuating circumstances ucl

You should submit the EC on time and indicate that your evidence will be forthcoming. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. If you do not submit the requested evidence, your claim will normally be rejected. Applying for an EC STEP 1. Our job is to make sure you feel supported every day. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. dissertations refer to the dissertation handbook for specific guidance). endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream See Section 2.9: If you miss the deadline for EC claims. Any claims submitted after the assessment has started must be accompanied by evidence. A decision cannot be made until your evidence is received. Please refer to SHS Faculty for penalties for over-length work. Note that you can only self-certify if you submit your claim before the assignment deadline. From a casual class to captaining a competitive club, live an active lifestyle with us. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY You can submit a self-certified EC to cover any assessments (including exams) falling within that period. Work will not be accepted by email. SeeSection 1.5: Providing Supporting Evidence. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. This step-by-step guide will clarify how to do that. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream '!g^ Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. Check if your circumstance meets the grounds for EC. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. The source should always be stated below the table/figure. E.g. This year, students will be allowed to self-certify (apply without formal proof) for an EC . endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. This will come into effect for 2024 applications (i.e. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. Your evidence will need to cover the full period for which you are requesting mitigation. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. exams) to the next assessment period. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Step 2: gather the relevant evidence for your application. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. These include: If you think you fall into the first bracket of situations, you should escalate your application. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. You may wish to start by speaking with your personal tutor. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. Self-Certified claims must be submitted before the assessment deadline/ date. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). /Tx BMC Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. All Extenuating Circumstances claims must now be submitted on Portico. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Here are three students sharing their experiences of applying for financial support from us. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Your claim will be considered by your department. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. /Tx BMC You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. However, you will need to explain why you didnt submit your EC on time. SeeSection 2.7: Self-Certification. Examination stress is a common experience and not usually considered an extenuating circumstance. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Self-certified EC claims must be submitted before the assessment deadline/date. 'Extenuating Circumstances' are events that are . You can only request deferrals 2 weeks in advance of the event. Your evidence will need to cover the full period for which you are requesting mitigation. before 12.00 noon on the due date. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. EMC If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Figures captions and table titles. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h You will also be notified of the outcome of your claim via Portico. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Some other situations beyond your control typically arent considered viable extenuating circumstances. The information you need to support you with an extenuating circumstances claim can be found below. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. You apply for extenuation via an online form. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. If you self-certify then you should hear 1-2 working days. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. You will need to provide the additional evidence within four weeks of being contacted. 419 0 obj <> endobj endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. review their decision. Q!GQe#8! We live by four promises. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. You must submit your evidence within FOUR WEEKS of submitting your EC. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. EMC Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. We may be able to support you better through, Submit your EC application as soon as possible. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Source: Glenn Cartsens Peters/Unsplash. If the deadline has already passed, the late submission may be condoned (i.e. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. EMC Our events are designed to help you meet people, try new things and have fun. For your application to be approved, youll need to provide evidence of your circumstances. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. You can make an EC claim through Portico. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. UCLs Grounds for ECs explain what will normally be considered. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. Make sure that you know what you need to submit and the deadline for submitting claims. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. hbbd```b``K@$Xa7X)"+! But you cannot self-certify once the exam has started; you must provide evidence. HPpuVru0 UCL have a Self-Certification Policy in place for the 2022/23 academic year. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream If your evidence isnt written in English, you must provide a notarised translation. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). However, you have the right to appeal your results via the. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. ECs are designed for emergencies. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. UCL is yours, soshape it. You can still submit an EC as long as its before your formal results are published at the exam board. Self-certified ECs: No earlier than 2 weeks before the deadline. endstream endobj 448 0 obj <>stream

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